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June

Executive Assistant

TAL GROUP - Sydney, NSW

Any Industry
Source: uWorkin

JOB DESCRIPTION

Executive Assistant

  • Provide support to 3 Finance General Managers

  • Supportive leaders that value your career development

  • Committed to a healthy work culture

Welcome to This Australian Life. We want to ask you, where can we go? We’re all about our people. From the millions of Australians we protect to those that make it happen every day at TAL. That’s how we’ve become a leading Life Insurance Specialist. We want to grow with you. Learn with you. And help you do your best work. You don’t just get a job, you join a team.

As a member of the Finance Administration team, the role of Executive Assistant will support the Finance Leadership Team and the wider business unit. The Executive Assistant will be responsible for providing all administrative support to three General Managers, namely General Manager Performance & Expense Management, General Manager Financial Control and General Manager Internal Audit.

This role will suit an experienced Executive Assistant, preferably with a Financial Services background, who is proactive, shows initiative and is able to effectively prioritise and multi-task.


What will you be responsible for?

  • Maintaining effective time management practices for the GM’s including diary management as well as scheduling and booking of meeting rooms

  • Managing phone calls and incoming emails/correspondence

  • Working closely with the direct reports of the GM’s

  • Ensuring the GM’s have relevant and appropriate documentation in advance of meetings and events

  • Reviewing and editing reports, presentations etc. as required

  • Developing content for communications either internally or externally

  • Ensuring requests/action items for the GM’s are proactively followed up and resolved in a timely manner

  • Planning and organising team meetings, events and communications

  • Arranging domestic and international travel plans and itineraries

  • Managing ad hoc requests and/or projects

  • Reporting and expense management

  • Pro-actively establishing and maintain strong working relationships with the Executive Team and Executive Assistants

What are we looking for?

  • Minimum 5-8 years’ experience operating at the Executive Assistant level, preferably within financial services

  • Excellent interpersonal, stakeholder management and communication skills, including the ability to communicate with the highest levels of tact and diplomacy

  • Proven ability to handle confidential information with discretion and to demonstrate the highest levels of professionalism at all times

  • Ability to effectively work across all levels of the organisation and to work closely and effectively with Executive Assistants

  • Excellent writing skills

  • Demonstrates a high degree of initiative

  • Strong organisational skills demonstrated by the ability to work autonomously, effectively prioritise and perform multiple tasks seamlessly, and with excellent attention to detail

  • Advanced level of skill using Microsoft Office (Word, PowerPoint, Excel and Outlook)

You’re always accountable for your actions. You never give up. You strive to find the best outcomes for customers and partners. And, you value working together to find the best solutions for problems.

Important to us

Every Australian life is different. And we know the value of having different people from all walks of life with varied points of view.

Work is a big part of life, and we work hard to make it one of the best parts. We offer a workplace that’s inclusive and flexible, supporting our people with options that let them make the most of their careers. We don’t just say it; we do it.

Let’s see where we can go together.

Doing the right thing

Everyone at TAL has a responsibility to do the right thing and is accountable for the way they conduct themselves. Our expectations are that you follow the principles set out in our Code of Conduct when you come to work every day. Risk management is everyone’s responsibility.

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