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June

Centre Administration Officer, School Of Electrical Engineering & Robotics, Engineering Faculty, Academic Division

Queensland University of Technology - Brisbane City, QLD

Government, Defence & Emergency
Source: uWorkin

JOB DESCRIPTION

Full Job Description
The Centre Administration Officer role will be
shared across the ARC ITTC for Joint
Biomechanics and the ARC ITTC for
Collaborative Robotics in Advanced
Manufacturing, both based within the Faculty of
Engineering.

The position will support the administrative
functions of each centre, assisting the Centre
Directors and Centre Managers with daily
operations to ensure the efficient and effective
delivery of the centre’s visions and objectives.

The Centre Administration Officer will also play
a pivotal role in the collaboration between QUT
based centres and their university and industry
based partners.

The Centre Administration Officer will also be
required to engage on the Centre’s behalf with
the School of MMPE, the School of EER,
Office of Research Services, Division of
Resources, and other areas of the QUT as
required.

The ITTCs are supportive of professional
development for all staff and students within
the Centres. We encourage participation in
both informal and formal training activities such
as additional on the job training, role
shadowing and formal training programs
through the formulation of personal
development plans.

This position reports to the Centre Manager for
ITTC for supervision, workload management
and for Performance Planning and Review
(PPR).

Key responsibilities include:
  • Provide high quality and efficient support to
centre participants including, but not limited
to, diary and correspondence management,
meeting support, including the drafting of
agendas and papers, and general Centre
reception duties.

  • Prepare documents and spreadsheets,
including written responses to enquiries,
using intermediate functions of software
packages, including Microsoft office.

  • Assist the Centre Managers with the
organisation of local and national events
and arrangements for special visitors. This
can include planning and booking suppliers,
coordinating invitations and responses,
preparing event communications, and
preparing event presentations

  • Administer the centre SharePoint sites
according to policy. This will include
managing access, creating internal news
articles, and storing documents.

  • Maintain communication channels including
websites, social media, newsletters etc.
under the guidance of the Centre Manager
and within policy.

  • Support the centre’s data collection
processes to assist with ARC and other
reporting requirements.

  • Assist with the travel arrangements and
travel financing for centre members, visitors
and affiliates by liaising with QUT’s travel
supplier, and in conjunction with, and
following, QUT School and Faculty travel
approval guidelines.

  • Proactively contribute to improved
operations by applying continuous
improvement and innovation principles to
the development of systems, processes
and procedures, standardising approaches
across both centres when possible.

  • Document and maintain relevant
operational procedures, including but not
limited to standard operating procedures,
funding requests and project reports.

  • Compliance with health and safety policies,
procedures, hazard reporting and safe work
practices.

To ensure job flexibility the successful

appointee may be required to:
  • perform any other duties as nominated by
the University consistent with the relevant
classification descriptors detailed in the
Enterprise Agreement. Staff undertaking
any new duties will receive training;

  • participate in job rotation or multiskilling in
consultation with their supervisor;

  • work across campuses
Type of appointment
This appointment will be offered on a fixed-
term, part-time (29 hrs per week) basis for
three (3) years.

Location

Gardens Point campus.

Selection Criteria
1. Education, training or relevant experience

equivalent to completion of an associate
diploma with at least two (2) years’
subsequent relevant experience in an
administrative position, or an equivalent

combination of relevant experience and/or
education training.

2. High level interpersonal skills with the
ability to provide professional
administrative support and the proven
ability to liaise effectively with a diverse
range of people at all levels both within
QUT and external to QUT.

3. Demonstrated digital literacy skills through
the use of corporate systems to extract and
interpret data, along with the ability to
effectively work with Microsoft suite of
products (particularly SharePoint and MS
Teams) and website Content Management
Systems.

4. Demonstrated ability to use initiative to
solve problems, contribute to continuous
improvement, manage priorities to meet
deadlines, and work productively without
close supervision to support a wide range
of stakeholders.

5. Demonstrated experience in organising
events, and the provision of internal and
external communications (including social
media, newsletters etc).

6. Strong written communication skills
including the ability to draft memoranda,
meeting agendas and minutes,
correspondence, submissions and emails
with a high degree of accuracy and
attention to detail.

Remuneration and Benefits

The classification for this position is Higher
Education Worker Level 5 (HEW5) which has
an annual remuneration range of $79,654 to
$89,842 pa. Which is inclusive of an annual
salary range of $67,883 to $76,566 pa and
17% superannuation.

In July 2020 QUT staff voted in favour of a
variation to its Enterprise Agreements. The
variations were approved by the Fair Work
Commission in August 2020.

The variation impacts leave loading (for new
staff no loading will be paid or accrued during
the period the variation is in effect), salary
increases (the salary increase which was due
to occur in the first full pay period of December
2020 has been deferred until the first full pay
period of December 2021) and superannuation
(superannuation will be paid to staff as though
the salary increase which would have been
paid in December 2020 has taken effect and,
subject to the rules of the superannuation fund,
a defined benefit member will continue to make
contributions in alignment with the contributions
made by the University). A link to the variation
is here.

Beyond personal and professional fulfilment, a
career at QUT brings a broad range of tangible
benefits. With competitive remuneration
including superannuation, the University offers
real and generous benefits.

QUT is a high quality and flexible organisation
that is proud of its excellent employment

conditions which include but are not limited to:
  • Reduced working year scheme
  • Parental leave provisions
  • Study support encompassing leave and
financial assistance
  • Comprehensive professional development
  • Salary Packaging
Further benefits can be found at the Working
at QUT page.

Information for applicants

Open to current staff members of QUT who
have unrestricted work rights in Australia for
the duration of the fixed-term
appointment. Former QUT staff members who
were employed at 23 April 2020 are also
eligible to apply for this position. Please
indicate your eligibility within the application
questions. In support of our strategic priority of
Indigenous Australian success, Aboriginal
Australians and Torres Strait Islander people
who are not QUT staff are also eligible and
encouraged to apply.

For further information about the position,
please contact Merryn Ballantyne, Centre
Manager for ITTC in Collaborative Robotics
on (07) 3138 9290 or Maddie McIntyre,
Centre Manager for Joint Biomechanics, on
(07) 3138 2409; or for further information
about working at QUT contact Human
Resources on (07) 3138 5000.

Candidates who are interested in the position
are encouraged to apply even though they
may feel they are not strong on individual
selection criteria.

In assessing merit, the panel will take into
consideration “performance or achievement
relative to opportunity”. We recognise that
many staff today have a range of personal
circumstances, and career histories that
challenge traditional ideas of a staff
member. This may mean, for example,
prioritising the quality of achievement rather
than the quantity, as considerations of part-
time employment, career interruptions and

significant periods of leave are taken into
account when assessing performance or
achievement.

How to Apply
For further information and to apply, please
visit www.qut.edu.au/jobs for reference number
21582.
When applying for this position we encourage
you to upload your responses to the selection
criteria along with your most recent resume.

Applications close 27 June 2021

Brisbane City, QLD

Government, Defence & Emergency




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