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Executive Officer

The University of Notre Dame Australia - Fremantle, WA

Administration & Secretarial
Source: uWorkin


  • HEW Level 6
  • 13.25% Superannuation + 17.5% annual leave loading
  • 12 month fixed-term contract - Full time (FTE may be open to negotiation)
  • Based at our historic Fremantle campus


The University Secretary’s Office leads the governance, policy and legal functions of the University and is responsible for TEQSA reporting, including regulatory reporting to governance committees, and strategic regulatory advice.


We have an opportunity for an experienced Executive Officer to provide support to the Chancellor and University Secretary through the provision of executive assistance, administrative services and project management to support the effective operation of the University Secretary’s office.

Key responsibilities include:

  • Undertake and manage activities in relation to the general operations of the Office including high-level administrative support to the University Secretary and Chancellor.
  • Undertake research, preparing of briefing/discussion papers, and implementing projects across the Office as directed.
  • Coordinate and arrange meetings, conferences and committees associated with the portfolio including provision of secretariat services as required to the Board of Directors and Trustees.
  • Maintain budget records, and assist with Finance requests, including the processing of requisitions requests, stationary orders, reconciliation of credit card statements, reimbursements, and invoices.


  1. Supportive of the Objects of The University of Notre Dame Australia as a Catholic University
  2. Extensive experience in an executive support function or administrative officer position in a complex organisation
  3. Well-developed knowledge of contemporary executive administrative practices and issues, including experience in project management, sourcing and interpreting information and data and deadline delivery
  4. High level written and verbal communication skills with attention to detail
  5. Well-developed analytical and problem-solving skills that enable a high level of initiative and integrity on complex issues, with the ability to work autonomously to provide timely responses and creative solutions
  6. Exceptional confidentiality, discretion and professionalism
  7. Demonstrated understanding of university regulatory frameworks and governance processes


  • A national university committed to excellence in education, scholarship and research
  • Generous training and development opportunities
  • Friendly and collaborative working environment
  • Competitive remuneration offered

For a full list of staff benefits, follow the below link - https://www.notredame.edu.au/staff/work/staff-benefits


Please submit an updated copy of your CV and cover letter addressing the selection criteria stating clearly and concisely how/why you meet the criterion; and provide relevant example(s).

Applicants are expected to address all selection criteria in their Cover Letter and have current and valid work rights in Australia. 


For queries regarding the application process, please contact Tara Hallissey tara.hallissey@nd.edu.au or visit: www.notredame.edu.au/about/employment/how-to-apply

For queries related to the role specific dutiesplease contact Robyn Adams at robyn.adams@nd.edu.au and quote the job title and reference number in the subject line.

Applications close 24 June 2021

Submit your application by clicking ‘Apply’

Please note, interviews for this role are planned to take place week commencing 28 June with a commencement by Mid July 2021.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.