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Job Title : Administration Officer - Pool


Any Industry
Source: uWorkin


Administration Officer - Pool


Level 2, $63,172 - $68,256 pa, Public Sector CSA Agreement 2019


Perth Metropolitan Area


Sustainability and Biosecurity




Permanent - Part Time, Permanent - Full Time, Fixed Term - Part Time, Fixed Term - Full Time

Position Number:

Pool Ref AV8263

Closing Date:

2021-06-22 4:00 PM (YYYY-MM-DD)


- 0.1 jdf l2 administration officer 70191209.pdf
- dpird applicant information kit.pdf

Administration Officer - Pool

Level 2 | Pool Ref AV8263

  • Amazing opportunity to work with a supportive and highly motivated team
  • Liaises internally and externally with other Government departments on behalf of the Director
  • Contributes to continuous improvement initiatives

The Opportunity.

The Biosecurity directorate are seeking to establish a pool of suitably qualified Administration Officers to join the team. The Administration Officer will manage the day to day correspondence, meetings and organise and maintain workflows for the respective Directorates. In this role, you will ensure outcomes are in line with the Department's business requirements and are based upon quality customer service practices.

Key responsibilities:
  • Assisting with the preparation of meetings, including agendas
  • Assist and coordinate travel and accommodation requirements
  • Contribute to the maintenance and tracking of information systems including record keeping, project tracking databases and archives
  • Process accounts for payment and create invoices
  • Able to deal with competing priorities

For further key responsibilities please see attached JDF.

The Ideal Candidate.

The ideal candidate will have great time management and communication skills, thriving in a fast paced environment. You will be proactive in dealing with any issues, finding solutions for business improvements with a proven ability to problem solve and deal with competing priorities.

We are looking for motivated self-starters who has experience in coordinating incoming telephone calls, visitor enquiries, diary appointments, emails and other communications. Monitor outstanding action items arising from correspondence, emails and meetings. Experience with Objective is also desirable.

For all essential criteria, please see the attached JDF.

Get ready to apply. It's simple.

Applying is simple and straightforward. We are committed to developing our people and this presents a unique opportunity to be part of a project that will shape the future of DPIRD working with executive and leadership teams.

Click the Apply for Job button below and submit the following documentation:
  • A resume of no more than three (3) pages including details of two (2) referees
  • A cover letter of no more than two (2) pages in length demonstrating how your skills, knowledge and experience relate to the following Essential Work Related Requirements:
  • Work related requirement 1 - Demonstrated ability to provide a quality administrative support service
  • Work related requirement 2 - Build effective relationships: Demonstrated sound written and verbal communication skills, interpersonal skills and the ability to liaise with officers at all levels
  • Work related requirement 5 - Deliver in a changing environment: Demonstrated time management and organisational skills

Applications will be assessed against these work related requirements of the position. The values and business needs of our Department may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

Our Commitment to Diversity.

DPIRD is committed to creating a diverse and inclusive workforce and is an equal opportunity employer. We value and strongly encourage people with disabilities, Aboriginal and Torres Strait Islander people, young people, women and people from culturally and linguistically diverse backgrounds to apply for positions within our agency.

Application Information.

For any specific enquiries please contact:

Sonya Broughton, Chief Plant Biosecurity Officer, on 9368 3271 (during business hours).

To be eligible for a permanent appointment to the Western Australian public sector you must be an Australian citizen or have permanent residency status in Australia. To be eligible for a fixed term or a casual appointment you must have documentary evidence of your entitlement to live and work in Australia for the period of the contract and this is required as part of your application.

Subject to appointment, successful applicants will be required to:
  • provide evidence of eligibility to work in Australia for the term of the vacancy before commencing employment;
  • obtain and provide a current National Police Certificate (police clearance) before commencing employment;
  • complete the Department's induction program within three months of commencement.

The pool will be valid for a period of twelve (12) months following finalisation of the process and may be used to fill permanent and fixed term, full time and part time opportunities that may arise in this period. Please note, being appointed to the pool does not guarantee you placement to a position.

Please note, any successful candidate, including current employees of the Department of Primary Industries and Regional Development, will be offered employment subject to the award and agreement conditions that apply to the advertised role as outlined in the attached JDF/s . By accepting an offer of appointment, the successful applicant accepts the conditions and entitlements under the specified award and agreement.

The recruitment process may include online written assessments, psychometric, cognitive or other testing, job related tasks, video or live stream interviews, documentation and reference checks or other assessment methodologies as required. Applicants will be advised of this where necessary.

Please ensure you have plenty of time to submit your application to allow for unanticipated problems, as late and proforma applications will not be accepted. (Please note: Online lodgement is system generated. Any submissions on or after 4:00pm will not be accepted)

CLOSING DATE: Tuesday, 22 June 2021 at 4:00 PM WST

Closing Date: 2021-06-22 4:00 PM