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May

Office Administrator

EIC Activities - Sydney, NSW

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

Realise your potential and join a team that’s leveraging technology to achieve innovation

EIC Activities is focused on the future of engineering with an aim to stay at the forefront of our industries by continuing to challenge, innovate and evolve. Our vision is to be the first-choice engineering and technical advisor and tangibly improve CIMIC Group performance.


A team that celebrates diversity and inclusion

EIC Activities is committed to supporting our people. At EIC Activities, we aim to maximise the potential of all our people by having an inclusive culture that values and sustains diversity and inclusion.


A learning organisation that prioritises employee growth

EIC Activities ensures that across CIMIC Group, our people and projects share the same access to world class technologies, engineering solutions, knowledge resources, communities of practice, and outstanding technical training and development. Our Communities of Practice connect practitioners from across the Group to share information and learn about technical areas.


The Role

EIC Activities is currently seeking an experienced Personal Assistant / Office Administrator to join our team based in the Sydney Office. The successful candidate will provide effective, efficient and professional personal administration support to the General Manager and support the EIC Activities Sydney team with additional administrative activities as required.


Key requirements

  • Minimum 3-5 years’ experience in providing high quality administrative support
  • Experience in document management and travel booking systems
  • Intermediate level computer proficiency in MS Office Suite
  • Organisational skills and the ability to work within required timeframes
  • Skills in data and administrative management practices and procedures
  • Proactive approach in resolving issues and overcoming obstacles that may arise
  • Time management and the ability to juggle and prioritise multiple tasks
  • Ability to provide reliable, adaptable and confidential administrative support
  • Demonstrated ability to maintain a high level of reporting and document control
  • Strong attention to detail
  • Intermediate to advanced proficiency in Microsoft Office Suite


Role responsibilities:

  • Provide administration support to the EIC Activities Sydney Office Team
  • Provide email, diary and travel management support to the General Manager
  • Support General Manager’s engagement across CIMIC Group
  • Support General Manager’s expenses and credit card management
  • Assist the Executive Assistant with office and facilities manager for the Sydney Office
  • Oversee and administer document management in all forms and formats
  • Meet and greet visitors to the office and ensure required inductions are completed
  • Manage and coordinate meetings, functions and events as required
  • Provide assistance with general administrative needs and assist with day to day office issues for the team
  • General administration duties including photocopying, filing, faxing, printing and binding
  • Provide assistance with travel booking and the expense claim process for the EIC Activities team
  • Demonstrate and behave in a way that is consistent with CIMIC Group values and Code of Conduct 

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