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May

14322t| Administration Officer (Ao3 Equivalent)

Top Office Group - Mount Gravatt, QLD

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

A temporary full time role has become available within a Government Department for an experienced Administration Officer, located in Mt Gravatt. The role will be responsible for providing administrative support within the Department, including:

  • Acting as the first point of contact by receiving telephone calls and visitors and directing these to appropriate areas
  • Providing confidential administration support, information and advice to Directors, Managers and other staff on administration, HR and financial issues
  • Organising appointments, committees, meetings and conferences including catering, materials and information, organising travel accommodation and business arrangements for staff and clients
  • Minute taking as required
  • Maintaining a records managements system, and acting as the central point for correspondence and documents including distribution, following up outstanding items and preparing documents for approval
  • Developing and maintaining management and administrative databases, processing information and preparing correspondence/associated reports for senior officers
  • Managing and maintaining equipment including administering any equipment loans and participating in the annual asset stocktake
  • Undertaking HR and financial processing activities including engaging new staff, maintaining and updating records, processing leave requests, purchasing, processing invoices, reconciling corporate card transactions, processing travel claims and petty cash recoupment

The successful candidate will demonstrate:

  • Previous experience in a similar administrative role
  • A working knowledge of HPE (TRIM)
  • Intermediate MS Office skills
  • High level of accuracy and attention to detail
  • Sound keyboarding skills (minimum 40wpm at 98% accuracy)
  • NAQITS database experience is also advantageous

Please note that the successful applicant will be required to complete and receive a national police history check confirming no disclosable court outcomes or pending charges recorded by any Australian police jurisdiction (prior to commencement).

If you have any specific questions regarding this role, please contact Liz Conroy on 07 3812 2920 or liz@topoffice.com.au.

Mount Gravatt, QLD

Administration & Secretarial




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