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Personal Assistant - Office Leasing

Colliers International - Melbourne, VIC

Property & Real Estate
Source: uWorkin


Company Description

As Australia’s own global real estate success story, the Colliers International brand was established in Australia in 1976. With 2000 people operating from 23 Australian and 26 New Zealand company owned and affiliate offices, we provide a full range of professional services for real estate investors, owners and occupiers across transactions, advisory and management.

In 2021, we continue to build on a track record of revenue and profit result growth, and have been widely recognised for our enterprising culture by the likes of:

  • The Australian newspaper - ranked our ANZ business as the 20th most profitable enterprise in Australia, measured by return on shareholder funds.
  • Aon - Best Employer in Australia for the fourth year running.
  • LinkedIn - “Top 25 Companies where Australia wants to work”.

Job Description

We are seeking to recruit a proactive and highly organised Personal Assistant ready to take on the challenge of supporting and partnering with two National Directors and several senior operators within our high performing Melbourne CBD Office Leasing team.

Our Office Leasing team prides ourselves on our diverse, collaborative, inclusive, team orientated culture which drives exceptional results and delivers enduring value to our clients, people, and communities.

With an exceptional level of attention to detail, ability to multitask and meet deadlines, this role offers you the opportunity to utilise your strong administration skill set. There is the potential for growth whilst learning from some of the best in the Property Service Industry.

Nationally, our Office Leasing team of experts are renowned market leaders who focus on maximising the potential of your property by leveraging a complete range of services to deliver enterprising solutions.

If you thrive in a busy environment where no two days are the same, then this is the ideal next role for you. Key responsibilities will include:

  • Diary management along with monitoring email messages and prioritising/actioning accordingly
  • CRM database management and creation of reports for data tracking
  • Preparation of client correspondence, submission documentation and presentations
  • Preparation of expense claims and credit card statements
  • Billing and invoicing of clients, including commission invoices, marketing and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
  • Managing online listings on both Colliers website and third-party websites
  • Coordinating travel and accommodation bookings where necessary
  • Assist in the production of marketing materials


To be successful in this role you will;

  • Be meticulous in your work with strong attention to detail
  • Intermediate to Advanced MS Office skills including Word, Excel & PowerPoint
  • Ability to multi-task and manage competing priorities
  • Proactive nature with demonstrated initiative and creativity
  • Previous experience within real estate or professional services environment desirable
  • Knowledge of Adobe InDesign would be highly regarded, though not essential

Your bright and energetic personality together with your strong administrative skills will ensure success in this highly rewarding role. In return, we offer an opportunity to join a dynamic, friendly team of professionals and be rewarded with a competitive salary and benefits package which includes an active social club and numerous staff discounts and rewards.

Additional Information

Colliers International is a leader in global real estate services and a great local success story. Ours is a culture of service excellence and collaboration that provides our people with the ideal platform to engage their clients, develop their skills and accelerate their careers. For you this means a world of opportunity and the power to succeed.

Apply now by clicking the button below, or for further information please contact Geraldine on 03 9612 8801