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Office Support (Vpsg3)

Victoria Police - Melbourne, VIC

Government, Defence & Emergency
Source: uWorkin


Job Description

Location: Melbourne | CBD

Job type: Full time / Fixed term until 24.04.2022

Organisation: Victoria Police

Salary: $70,791 - $85,956

Occupation: Administration/Secretarial

Reference: VG/JE20009558

The Superintendent of Prosecutions Courts Branch manages the operations of prosecutions in all Magistrates' and Children's Courts in the State of Victoria.

Prosecutions Courts Branch currently encompasses in excess of 450 employees spread across 8 metropolitan courts as well as the Coroners' Court and 5 regional headquarter courts. There is a diverse mix of police prosecutors, police lawyers, and administrative personnel operating within these areas.

About the role:

The primary objective of the role is to provide a range of high-level administrative support to the Superintendent and the Senior Management Team of Prosecutions Courts Branch. This requires an experienced, professional and motivated person to provide support in a confidential and sensitive environment.

Victoria Police is a contemporary and agile workplace and support flexible working arrangements.

Your duties will include:

  • Create agendas and take minutes for various meetings.
  • Manage the Superintendent's calendar.
  • Assist the Superintendent and Inspectors with meetings, calendar, and any ad-hoc requests.
  • Provide regular update of staff welfare report, court security and staffing.
  • Manage building security and alarms.
  • Check mail and process any correspondence through Rec Find and distribute.
  • Process personal claim forms.
  • Order stationery and other items as needed.
  • Maintain and facilitate purchases with corporate credit card.
  • Manage petty cash claims and cab charge.
  • Manage files via RecFind
  • Update business continuity planning.
  • Manage Asset register.
  • Manage PBEA email accounts and meeting room requests.
  • Facilitate any building maintenance requests.
  • Update Prosecutions intranet as needed and
  • Other project work as requested.

As the successful applicant, you will have:

  • Demonstrated administration skills.
  • Ability to work flexibly and collaboratively in a legal environment.
  • Sound people skills including verbal communication and relationship building.
  • Proactive approach to work.
  • Continuous improvement mentality.
  • Demonstrated initiative and efficiency.

Requirements and relevant information:

  • This position is a full time, fixed term until 24/04/2022.
  • This position is located at 456 Lonsdale St Melbourne.
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
  • The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.

Your application must include:

  • Resume
  • Completed application form - attached to the job advertisement.

Applications close midnight, Tuesday 1 June 2021.

Please Note: All applications will need to be submitted through one of the following platforms; the Victorian Government careers website (Careers.vic), Job Skills Exchange (JSE) website or Seek.
Applications will not be accepted via other platforms or email.

For further information on this role please contact: Acting Inspector Richard Bowers on (03) 8628 3265 or via email richard.bowers@police.vic.gov.au.

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8081.

About Us:

Victoria Police is a large organisation employing police, public servants and protective services officers. Victoria Police provides support to the community 24 hours a day, 365 days of the year.

At Victoria Police our goal is for our workforce to reflect the diverse community we serve. We continually seek to attract and retain a diverse workforce which includes people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures including people of Aboriginal and Torres Strait Islander heritage.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps

Melbourne, VIC

Government, Defence & Emergency


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