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Administration Assistants (Part-time)

Alcoa - Kwinana Beach, WA

Administration & Secretarial
Source: uWorkin


Alcoa (NYSE: AA) is a global industry leader in bauxite, alumina and aluminum products, with a strong portfolio of value-added cast and rolled products and substantial energy assets. Alcoa is built on a foundation of strong values and operating excellence dating back nearly 130 years to the world-changing discovery that made aluminum an affordable and vital part of modern life. Since inventing the aluminum industry, and throughout our history, our talented Alcoans have followed on with breakthrough innovations and best practices that have led to efficiency, safety, sustainability and stronger communities wherever we operate.

About The Opportunity

Do you have a passion for organisation in day to day life?! We are looking for suitably experienced Administration Assistants to join us on a part-time basis at our Kwinana Refinery. You will be assigned your own Operating Centre (OC) to support, working back-to-back days with another part-time member of the integral Administration team. This will enable you to cover each other’s OC’s if urgencies arise when you are not there.

Due to multiple roles being available, we are able to offer you either 0.4, 0.5 or 0.6 FTE options (ranging between 14 – 22 hours a week).

The Personal And Administrative Functions Are

You will provide a high level, and standard of confidential administrative service to the Operation Area (OA) Manager, Supervisors and other support staff in the area.

  • Management of OA Manager’s diary and scheduling requirements by utilising office automation systems and interpersonal skills,
  • Use of systems to provide OA personnel and customers with data in formats according to requirements. eg word processing, excel spreadsheets and graphical computer systems to coordinate reports, presentation material or statistical data,
  • Drafting correspondence to meet OA Manager’s communication to internal and external contacts, using a high level of judgement in responding to customer requirements on their behalf
  • Contributing to OA efficiency and cost-effectiveness by ensuring special and ongoing projects are accomplished through coordination of required resources
  • Be the single point of accountability to the OA personnel as an area guide, and resource for Company procedures, and ensure personnel have necessary training to utilise such systems.
About You

To play a part in our ongoing success we are seeking someone with:
  • Highly proficient computer skills across the Microsoft Suites and other database type systems used by Alcoa such as Oracle
  • Well-developed interpersonal communication skills, to deliver key messages across levels of the business
  • Strict adherence to confidentiality of information, attention to detail, and work management.
  • A strong motivation to work effectively unsupervised, and ability to prioritise actions from a broad customer group, to compliment your drive to meet customer demands in a timely manner.
Why Alcoa?

Our values – act with integrity, operate with excellence, care for people – are at the foundation of everything we do.

At Alcoa we strive to create an inclusive workplace where employees can bring their whole selves to work regardless of their background. We know it starts and finishes with you, which is why our value ‘care for people’ is so important to us. It ensures not only your physical safety but also provides an inclusive and welcoming workplace for people from all walks of life, encouraging diversity of thought from each and every person.

We embrace change, new ideas and promote a culture of respect and equal opportunity. Our employment programs, underpinned by diversity and equality, continue to be recognised and rewarded. We encourage applications from Aboriginal and Torres Strait Islander peoples, women and LGBTIQ+ job seekers.

As an Alcoa employee, you will embark on growth opportunities and can truly make a difference being part of an organisation that respects and considers flexibility whilst empowering you with stimulating and challenging work.

Flexible work arrangements may be considered, please let us know when you apply if this is something you are seeking.

What’s on offer?
  • Excellent remuneration package
  • Part-time hours
  • Benefits allowance
  • Performance related bonus (variable)
  • Industry leading superannuation
  • Industry leading parental leave scheme
  • Paid annual volunteer hours
  • Employee Assistance Program
  • Novated car lease scheme
  • Employee groups including the Social Club, Alcoa Women’s Network and EAGLE (Employees at Alcoa for Gay, Lesbian, Bisexual and Transgender Equality)
Applications close

Wednesday 26th May 2021

Please note that no agency applications will be accepted at this time.

Additional Information
  • You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date.
  • This position is available only to permanent Australian residents or applicants who hold the relevant Visa with authority to work in Australia. Please ensure this information is clearly stated on your application.

Kwinana Beach, WA

Administration & Secretarial


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