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May

Job Title : Administration Officer

STATE GOVERNMENT OF WA - Subiaco, WA

Any Industry
Source: uWorkin

JOB DESCRIPTION

Administration Officer

Technology Services
21/033
Level 3 $71,896 - $77,717 PSCSAA

Other Conditions

Australian Citizens or Permanent Residents only

Substantive Equality Statement

Lotterywest and Healthway are an equal opportunity employer. We embrace diversity and encourage applications from a diverse field, including Indigenous Australians, people from culturally and linguistically diverse backgrounds, youth, and people with a disability which is supported by our Strategic Workforce Plan. If you're an applicant with a disability please click the attachment below to read about requesting adjustments.

Job Description

Reporting to the Chief Information Officer (CIO), the role contributes to the achievement of Lotterywest's business goals through the provision of administrative support to the Technology Services team. The role has the following key areas of focus:

  • Administrative support
  • Contract administration
  • Financial processes
  • Monitoring and reporting
  • Recordkeeping and data management
  • Build and maintain relationships

Key responsibilities
  • Providing administrative support to the CIO and Technology Services Senior Managers, including organising and supporting meetings, travel, accommodation, contracts and purchasing and logistics planning
  • Being the primary Technology Services contact for general purchasing, contract, invoicing and other finance processes, enquiries and advice
  • Providing administrative support to Technology Services, including coordinating internal communications, updating presentations and reports, managing records and contracts for the team and tracking and reporting TS initiatives
  • Assisting with the preparation and collation of data for monthly CorpEx and Board dashboard reporting
  • Assisting with the preparation of the Technology Services budget and monitor and respond to enquiries in relation to the budget
  • Providing expert advice in relation to records management across Technology Services
  • Providing outstanding customer service and building strong relationships with all team members within the Technology Services team, with other areas of Lotterywest and with a broad range of external stakeholders to assist with effective and efficient operations
  • Participating in projects as required including but not limited to testing and documentation
  • Maintaining and identifying opportunities for continuous improvement to administrative processes and consulting with others in recommending improvements and implementing changes as required
  • Undertaking other duties as required

Mandatory/Special Role Requirements

Selection Criteria
  1. Demonstrated experience working in an administrative support role requiring a high level of attention to detail
  2. Demonstrated high level organisational skills, time management skills and the capacity to work under pressure
  3. Demonstrated experience working independently and collaboratively across teams undertaking business processes to achieve business outcomes
  4. Demonstrated communication skills with the ability to confidently present messages in a clear, concise and articulate manner
  5. Demonstrated proficiency in Microsoft Office Suite including Outlook, Word, Excel and PowerPoint

For Further Job Related Information

Enquiries about the role can be directed to Peter Rocca, Manager Solutions and Planning, on (08) 9488 6233.

Application Instructions

Please download the job pack below and refer to the job pack for instructions on how to apply.

Suitable applicants may be considered for future similar employment opportunities during the next six (6) months at Lotterywest.

ATTACHMENTS: - administration officer advert - lotterywest job pack.pdf
- applicants with a disability.pdf
- l3 final role statement administration officer may 2021.pdf

You can view and print these PDF attachments by downloading Adobe Reader.

WORK TYPE: Permanent - Full Time

LOCATION: Subiaco

CLOSING DATE: 2021-05-31 9:30 AM (YYYY-MM-DD)

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