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Facilities And Office Co-ordinator

Gentrack Ltd (Global) - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


We have a clear purpose: to accelerate the global transformation to cleantech. The world has woken up to the fact that water and energy are precious resources that must be cherished. Technology will play the leading role in transforming the industry so that we can all live a more sustainable life. Gentrack is a technology-first company that leads in our core markets, providing essential software and services to the utilities industry, moving it into the cloud, transforming it to be agile and deploying clean solutions to consumers and enterprises across the globe. We bring innovation and pace to the industry. 

We are currently hiring a Facilities Co-Ordinator that will also be our Office Assistant to join the company and our mission. This is a permanent position but we are looking for someone to assist us on a part time bases of 20 hours per week. The role is to lead facilities management of the Gentrack Australia office, assist with administrative and support duties and a bit of marketing support too. 

We have great customers that depend on us to provide essential services. As a B2B software and service provider bringing complex, mission critical systems to a few large-scale clients in Australia and across the globe, we will only fulfill our global aspirations if we have the most talented people working with these clients to secure their business through the delivery and support of great technology.

Gentrack is a 500 person, growing business, listed in the public markets of New Zealand and Australia. The main people centers are in London, Auckland, Melbourne and Pune.

In this role you can expect to :

General facilities management and office support : 

  • Assist the Country Manager and Australian Leadership Team (ALT) with optimising the running and costs' related to the Australian office
  • Procurement purchases: Ordering stationery, office furniture, tea and coffee etc. 
  • Arranging catering for in house meetings, townhalls and events 
  • Liaising with vendors for maintenance (Plumbers, electricians, printers, cleaners etc.) 
  • Reception related duties, inclusive of but not limited to, answering of the phone and welcoming guests at the door 
  • Administration tasks such as filing, scanning, laminating, etc.
  • Travel coordination : booking flights and accommodation, changing approvers and dealing with travel issues 
  • Organising company events and assisting with preparation for onsite trainings and meetings such as conferences, board meetings and training sessions
  • General office equipment maintenance, inclusive but not limited to, daily cleaning process of coffee machine; Dishwasher stacking and unstacking twice daily; daily maintenance of hygiene in the kitchen facilities; regular checks / tidying of meeting rooms throughout the day
  • Monitoring HR and Health and Safety inbox and responding to general queries 

Australian Leadership Team (ALT) support : 

  • Help gather and present data, with the assistance of the GM, relating to sales and customers
  • Manage Action items from ALT meetings, create confluence pages etc.
  • Help coordinate the running of diversity events including; Arranging catering, guest speakers, preparation of the office (putting up posters, decorations etc.) 
  • Coordinate the agenda and speakers for our internal Global events with support from the Australian team leaders
  • Arranging meetings and some diary management for ALT
  • Help with preparation of marketing materials for Gentrack’s marketing team

What you need to be successful :

  • Experienced professional with knowledge of facilities management and customer service best practices 
  • Strong administration skills and previous experience (2 year +) working in administrative, marketing or finance environment
  • The ability to handle competing demands and pressures; and thrive on a busy, high volume workload
  • Good written and verbal communication 
  • A high level of competence with Microsoft Office products (Word, excel, power point, etc) 

What we offer in return :

  • Career development opportunities from internal upskilling to self-guided learning, we’ll support your special interests and professional growth
  • A great team to work in
  • An opportunity to further develop and deepen your passion for software

This will be a role offering constant learning, working as part of a vibrant team. We are very passionate about what we do and, therefore, the successful candidate will be focused and capable of delivering in a fast-paced and time-constrained environment. Our reward package is competitive and global career prospects are good for the right person.

Want to know more about your next employer? - visit www.gentrack.com

We want to work with the best people, no matter their background. So, if you are passionate about learning new things and keen to join our mission, you will fit right in.

Also, qualifications are not that important to us. If you have great experience, talent and passion then we’d like to hear from you.

Due to COVID-19 and current border restrictions, to apply for this vacancy you MUST either currently reside in Australia (and hold the right to work in Australia), or if currently off-shore, be an Australian citizen with valid travel conditions.

*No agencies please