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Service Administrator

Terex Corporation - Dandenong, VIC

Administration & Secretarial
Source: uWorkin


Job ID: Service Administrator

Location: Dandenong South, Victoria

Department: Service

Role Overview

This role will provide effective administration support to the Victorian Branch, located out of our Dandenong South office. The role will assist with the operations of the branch and contribute greatly to our parts and service team. The role will also support Management and any other relevant stakeholders.


  • Monitoring and maintaining office equipment, inventory supplies; overseeing orders replacement supplies as needed
  • Support to other departments (such as financial department, parts or HR) with administrative or clerical support
  • Assist with maintenance of employee records
  • Management of client portals for site works
  • Administration of Travel for flights, hire vehicle and accommodation arrangements for site staff and contractors
  • Job register spreadsheet tracking
  • Work in Progress (WIP) maintenance
  • Opening work orders, reviewing and invoicing
  • Ensure all service reports and documentation are finalised with hours and expenses correctly allocated.
  • Finance reporting for final job costs
  • Invoicing customers, entering parts orders and timesheets using Pronto
  • Revenue Recognition and SOX compliance
  • Assist in monthly cycle counts
  • Assist with accounts payable and accounts receivable
  • Other related duties as required

Skills & Experience

  • A minimum of three years in a similar role, preferably within the industry
  • Well-developed interpersonal skills with the ability to deal with people at all levels, i.e. work colleagues, customers and service providers.
  • The ability to work under minimal supervision and be a team player, interacting with co-workers in a pleasant, cooperative and professional manner
  • Well-developed organisational skills with the ability to handle the administrative component of this role
  • A high level of verbal and written communication skills
  • Advanced computer skills including proficiency in Excel & Word, as well as software products. Experience in Pronto is highly desirable.
  • The ability to prepare technical and sales documentation
  • The ability to prepare, edit and correct business correspondence
  • Accounts/book-keeping skills.

To apply, please submit your covering letter and resume through the Apply button.