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May

Administration Support Officer

Department of Territory Families, Housing and Comm... - Darwin, NT

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

Job description

Agency Department of Territory Families, Work unit Reform Management Office

Housing and Communities

Job title Administration Support Officer Designation Administrative Officer 4

Job type Full Time Duration Ongoing

Salary $71,091 - $81,611 Location Darwin

Position number 39366 RTF 210104 Closing 30/05/2021

Contact Lorelei Fong Lim on 08 8924 4305 or lorelei.fonglim@nt.gov.au

About the agency territoryfamilies.nt.gov.au

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=210104

Applications must be limited to a one-page summary sheet and detailed resume

Information for applicants – Inclusion and diversity and Special measures

The NTPS values diversity and aims for a workforce that represents the community. The NTPS encourages people from all

diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace

adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer.

For more information about applying for this position and the merit process, go to the OCPE website.

Under the agency’s Special Measures Recruitment Plan eligible Aboriginal and Torres Strait Islander (Aboriginal) applicants

will be granted priority consideration for this vacancy. For more information on Special Measures, go to the OCPE website.

Primary objective:
To provide administrative and strategic support and services for the project work of the Reform Management Office.

Key duties and responsibilities:

  • Provide support and advice to project managers to ensure that projects are compliant with processes and
accountabilities.

  • Provide administrative support to the Reform Management Office, Chief Coordinator and Executive Director.
  • Establish and maintain appropriate administrative and record keeping systems.
  • Provide support, monitoring and training to other Reform Management Office staff.
  • Manage routine enquires and escalate as appropriate, ensuring confidentiality.
  • Undertake research and project work as required.
  • Manage and continuously improve administrative processes, including data collection procedures and ensuring
documentation is up to date.

Selection criteria:
Essential:
1. Demonstrated personal, interpersonal, written and oral communication skills with an ability to interact effectively with

people from diverse cultures, including external stakeholders and providers.

2. Demonstrated ability in providing a high level of administrative assistance including data collection for reporting and

complex document preparation.

3. Sound knowledge of computer based project administration and financial management and reporting systems as well

as Microsoft Word, Excel and Office related software.

4. Good written skills with the ability to prepare accurate and comprehensive file notes.

5. Well-developed organisational and time management skills and the ability to work with minimal supervision within

tight timeframes.

6. High level skills in maintaining data with thoroughness, attention to detail and accuracy.

Desirable:
1. Sound knowledge of the structure and business of the agency or ability to obtain.

2. Experience with Share Point.

Further information:
The recommended applicant will be required to hold a current Working with Children Clearance notice and undergo a

criminal history check (a criminal history will not exclude an applicant from this position unless it is a relevant criminal

history.

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