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May

Executive Administrative Assistant

PickStar – Adelaide SA - Adelaide, SA

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

Pickstar is the revolutionary global marketplace, founded in Adelaide by former AFL Players James Begley & Matthew Pavlich. It’s the destination to book sports stars, celebrities and well-known personalities for events, ambassadorships, marketing campaigns or experiences. So far, thousands of businesses, marketing agencies, associations, clubs, schools and fans have used Pickstar to connect with our Stars (people of greatness).

We are seeking an outgoing, enthusiastic and self-motivated team member who is comfortable being the first point of contact for new enquiries! We are a team that are genuinely passionate about the work we do, and how we go about creating meaningful solutions in a fast paced and busy environment. Being a start up, you will see the effects of the work you do on the business, both in the short-term and long-term.

This full-time role offers you the opportunity to gain broad and valuable experience and work in a mature technology start-up environment that has seen huge success and growth in Australia and has just begun their journey to go global.

We’ve just moved into a brand new office in the CBD, so access is easy via train, tram or bus.

Apply now to join our team and make your mark of further success on our exciting future!

Jobs tasks and responsibilities

  • Managing a high volume of emails and general customer correspondence
  • Keeping contact history and notes up to date
  • General administration duties and workload sharing
  • Updating talent profiles that appear on our website
  • Talent onboarding projects
  • Small projects regarding resourcing and event research
  • Supporting our global team in the day to day operations of the business.
  • Data analysis, entry and reporting
  • Talent list building - assist with building talent lists to recommend right fit talent for our clients’ opportunities
  • Social media research
  • Managing and assisting users of Pickstar’s platform including clients, elite talent and their managers/agents
  • Will need to be efficient in solving client enquiries in a professional and friendly manner via phone and email
  • Assisting with accounts payable and receivable
  • General office duties
  • Supporting management with administrative tasks

 Skills & Experience

 To Be Successful For This Role You Will Need:

  • 2-3 years experience in an administration role
  • Confidence dealing, negotiating or recommending specific talent with customers directly (with support from our team members)
  • Outstanding eye for attention to detail
  • Intermediate to Advanced experience with MS Office or Google Workspace
  • Exceptional communication and interpersonal skills (written and verbal)
  • Very strong organisational, planning and time management skills
  • Great team skills
  • Enjoys working in a fun and exciting workplace
  • Ability to think independently and not afraid to bring ideas to the table
  • Reliable
  • Adaptable and quick learning in a fast paced environment
  • Confidence in learning user management & booking management software
  • Xero experience is desirable but not essential

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