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Executive Assistant

Singtel Group - Australia,

Administration & Secretarial
Source: uWorkin


'Yes'. A small word that speaks volumes about our attitude as a company. Our vision is to provide outstanding customer experience as we strive to become Australia's most loved and recommended service brand. We're excited about creating a culture that encourages people to achieve their best.

There is an exciting opportunity for an Executive Assistant to join our Corporate Finance team in Macquarie Park. The Executive Assistant is responsible for providing a high level of support to the Vice President of Group IT Finance, and providing support, where practicable, to their teams. Working closely with the different stakeholders, the EA will work autonomously and utilise initiative, diplomacy and superior organisational skills to ensure the office runs smoothly and that the VP is provided with the necessary administrative support to perform their role.

Your day to day duties will focus on but are not limited to:

  • Extensive diary management and understanding the VP’s priorities.
  • Provided necessary administrative support and coordination of meetings
  • Setting up meetings and booking facilities
  • Managing local and international travel arrangements
  • Managing the expense process and assisting team members as necessary
  • Raising POs, WOCs etc to process payment and engage supplier services (Including supporting other Corporate Finance teams)
  • Providing support with on boarding new starters in the team including organising desks, laptops, stationary etc.
  • Providing all other general Executive Assistant support including preparing and issuing minutes of meetings, organising catering, lunches and events as required and other general duties required
The successful applicant will have:
  • Experienced EA background from large complex organisations
  • Proven ability to operate at a senior level
  • Experience with domestic and international travel arrangements
  • Superior level of administrative and secretarial support skills
  • Advanced proficiency experience with MS Word, Excel, Powerpoint and Outlook
  • Superior organisational skills, ability to work under pressure, manage competing priorities and working to tight deadlines
  • Proactive thinking, preparation and thoroughness
  • High attention to detail and confidence
  • Proven ability to maintain confidentiality and manage sensitive information
  • Strong interpersonal & communication skills, relationship building skills and ability to push back
  • Common sense, ability to use discretion, judgment and diplomacy
The perks

Optus is a place where we let you do you. We offer all kinds of benefits, such as:
  • work collaboratively in an open, agile environment with flexible working hours and location
  • discounts with over 400 companies Australia wide (Technology, Retail, Home, Fashion and more!)
  • mobile & Internet discounts, Novated Car Leasing, and other Financial benefits
  • onsite facilities at Macquarie Park such as a Gym, GP, Mini-Mart, Cafes
  • training, Mentoring and further learning opportunities
  • social events, social clubs and sports teams!
  • regular visits by our various partners, such as mobile dentists, food trucks, charities, independent retailers and fruit vendors!
  • our café partners on campus seem to have an endless supply of coffee!
Please apply in confidence via the online function.

We believe in the strength of a vibrant, diverse and inclusive workforce where backgrounds, perspectives and life experiences of our people help us innovate and create strong connections with our customers.​