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Specialist Board Management Office | 13-month Maternity Leave Cover

BHP - Australia,

Executive & Strategic Management
Source: uWorkin


About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. Come and be a part of this success.

Job Description

Specialist Board Management Office, Governance has responsibility for supporting the Group Governance team (including the Company Secretary, Head of Governance and Specialist (Board Management Office)) and working closely and collaboratively with the Specialist Board Management Office, to play a critical role in managing Board and Board Sub-Committee meetings, Director administration, Director Site Visits and AGM.

Core Accountabilities will include the following:

  • Support the Specialist Board Management Office to manage face-to face Board meetings, including management of catering, group dinners and events, Director flights, transfers and itineraries and meetings in the lead up to Board (eg pre- meetings with Chair and Secretary).
  • Lead support for all BRAC meetings, including invitation management, pre-read distribution, record management and logistics and catering support.
  • Manage Director Site Visits including distribution of pre-read, accommodation and flights and general logistics support.
  • Act as a key contact and central management point for management of Director related administration tasks, including expenses, induction processes (on-baroding and off-boarding), farewell events and gifts, distribution of media clippings, management of 3-month movement schedule, and Directors’ remuneration administration.
  • Support the Specialist Board Management office in connection with Board and Sub-Committee Meetings, including assistance with Board and Committee management and ancillary request management (eg auditor requests), Meeting scheduling, preparation and planning and pre-read distribution and record management.
  • Administration point of contact for Limited AGM going forward (and Plc AGM if virtual), including Director travel arrangements and transfers.
  • Lead support for any Board Sub-Committees or Working Groups set up in connection with specific Projects, from time to time.
Skills and Other Qualifications

To be successful in this role, we are looking for candidates with these attributes:
  • Strong organisational skills
  • Communication: Strong verbal and written communication with personnel at all levels.
  • Adaptable: Adaptable to change; works well with ambiguity; ability to prioritise multiple critical tasks, and flexibility to alter priorities.
  • Team Player: Ability to work autonomously but also works effectively within a team and is a positive contributor to the team.
  • Project Management: Demonstrated ability to plan, coordinate and deliver projects involving multiple key stakeholders, which often requires an ability to integrate and plan a range of activities.
  • Continuous Improvement: Demonstrates an ability and commitment to continuously improve.
Supporting a Diverse Workforce

The size and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance based bonuses and unique BHP employee share program.

At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information or other protected status under federal, state or local laws.

BHP is an Equal Opportunity Employer - Minorities/Females/Veterans/Disability.