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Senior Unit Registry Administrator

Link Group - Australia,

Banking & Finance
Source: uWorkin


Job Description:


Provide exceptional service to all stakeholders while maintaining quality standards to ensure Service Level Agreements are met.

Key Accountabilities and Main Responsibilities

  • Assisting with running and supervision of the whole registry function including setting up and maintaining unit-holder records, validating unit-holder transactions, client reporting, assisting with the team's training and development and implementation of the unit registry system use and procedures
  • Investigating client and investor queries and assisting junior staff
  • Completion of Know Your Customer Checks and Anti-Money Laundering procedures
  • Regularly update policy documents, checklists, templates, and procedures to enhance compliance and reduce risk
  • Host training including annual AML refresher training
  • Regular and ad hoc reporting to clients and investors including statement generation and emailing / mailing
  • Adherence and implementation of the standard operating procedures, relevant legislation, and regulatory requirements
  • Daily scanning and filing of registry records
  • Lodgement of quarterly and annual reports for the ATO
  • Assist with training staff in application of agreed systems and processes to daily workflow
Experience & Personal Attributes
  • At least 5 years prior experience in unit registry for managed funds, superannuation funds, or experience in investor services or share registry services (processing of applications, redemptions, AML/KYC checks, transfers, investor record keeping)
  • Ability to research and analyse ad-hoc registry issues, update policy documents, checklists, templates, and procedures to enhance compliance and reduce risk
  • Excellent interpersonal skills; liaison with clients, investors, and other departments
  • Highly motivated with the ability to use own initiative and to multi-task
  • High attention to detail
  • Quick learner
  • Willing to be hands on as well as review the work of more junior staff
  • Ability to mentor and motivate junior staff members
  • Eager to take full responsibility for tasks assigned
  • Able to coordinate conflicting deadlines
  • Degree qualified in a finance related background is desirable

Link Group