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Senior Administration Support - Expression Of Interest

Woodside Energy - Perth, WA

Mining, Oil & Gas
Source: uWorkin


About Woodside

We know great results come from our people feeling valued, getting the support they need to reach their full potential as well as bring their whole self to work. We also recognise that enduring, meaningful relationships with communities are fundamental to maintaining our licence to operate.

Technology and innovation are essential to our long-term sustainability. We are growing our carbon and new energy businesses using technology to reduce emissions and the carbon footprint of our products. We are working to improving energy efficiency, offset emissions, reduce emissions intensity and explore options for lower-carbon energy. Woodside led the development of the LNG industry in Australia and is applying this same pioneering spirit to solving future energy challenges.

Our global headquarters are based in Perth and our state-of-the-art campus reflects the quality of life Perth is known for - with a six Green Star rating, advanced wellness features and flexibility in how you work.

About the Role:

As a diverse and expanding organisation, Woodside are looking for energetic, committed and experienced Administration Assistants, Management Assistants and SAP Specialists in consideration for upcoming short term (contractor) and fixed term roles.

You will use your excellent interpersonal skills to work with diverse stakeholder groups across our business, from graduates through to senior leaders.

  • High pressure demanding environment
  • Need to be resilient and open to change
  • Approachable and efficient
  • Collaborative
These roles will be based in our global headquarters in Perth, Western Australia.

Duties & Responsibilities:

  • Provide high level administrative support to managers and teams, including diary management, monitoring of inboxes as required and coordinating pre-reading in a timely manner
  • Coordinate and attend various management meetings, recording actions and due dates ensuring all deadlines are met
  • Coordination of staff briefings, workshops and training as required
  • Coordinate reporting requirements ensuring deadlines are maintained
  • Coordination of planning activities
  • Competent in using the following systems:
    • Office 365 suite
    • SharePoint (intranet site focal point);
    • DRIMS (or equivalent document management system)
    • SAP (purchase requisition, service entry)
    • SuccessFactors (SAP interface)
    • JIRA (or equivalent action tracking tool)
  • liaise both internally and externally with vendors, Joint Venture partners and contractors as required

Skills & Experience:

  • A minimum 4-6 years experience working in a supporting role
  • Previous experience in a project environment would be beneficial for some roles
  • Extensive experience using the Microsoft Office 365 package - Outlook, Word, Excel and PowerPoint (advanced level)
  • Recent experience using SAP for purchasing - creating purchase orders, service entries etc.
  • Excellent interpersonal skills and strong communication skills (verbal and written)
  • The ability to influence at all levels of the workforce
  • Strong problem solving and analytical skills
  • A continuous improvement mindset
  • Proven ability to work under pressure and adaptability to workplace change as well as change in role requirement is essential

Recognition & Reward:

What you can expect from us:

  • Work on projects for world-class operating assets renowned for their safety, reliability and efficiency
  • Commitment to your ongoing development, including on-the-job opportunities, formal programs and assistance with further education
  • Values in action
  • Industry-leading 16 weeks' paid parental leave for primary carer; plus secondary carer leave
  • Active employee community groups for gender equality, reconciliation between Indigenous and non-Indigenous Australians, and LGBTI+ staff and allies
  • Community volunteering opportunities
  • Relocation assistance
  • A competitive remuneration package, featuring performance-based incentives, share plans, above-industry superannuation contributions and a generous health insurance allowance
Woodside is committed to fostering an inclusive and diverse workforce culture, which is supported by our Compass values. Our aim is to attract, develop and retain a truly diverse and high-performing workforce.

We encourage diversity of age, nationality, ethnicity, religious beliefs, sexual orientation, gender identity or expression, physical ability, cultural background, thinking styles, experience, family background, including carer commitments and education. Inclusion centres on all employees creating a climate of trust and belonging, where people feel comfortable to bring their whole self to work. We offer supportive pathways for all employees to grow and develop leadership skills. We encourage applications from Aboriginal and Torres Strait Islander people and those seeking a more flexible working environment, including part-time opportunities

Applications close at 11:59pm AWST on 9th May 2021

Click APPLY to submit your application