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Contracts Administrator - Melbourne

AMICUS - Melbourne, VIC

Any Industry
Source: uWorkin


Since 2005, Amicus has been a leader in creating workspaces. We combine innovative design thinking, quality construction and premium finishings to repeatedly delivered exceptional fitouts and refurbishments to clients across a broad range of spaces and industries. We'd love you to check out our specialties and latest projects here: https://www.amicus.com.au/spaces/workspace

We live by our values of teamwork, accountability and positivity in everything we do, and it shows. We are progressive in our work practices. Typically we work 2 days in the office, and the rest from anywhere where it is practical to achieve our goals away from the office. These are just some of the reasons we have a track record of winning various employer of choice awards.

What you'll be doing:

  • Preparation of a planning permit and other documents for submission to council for construction projects
  • Work in conjunction with Project Managers to develop effective programs for all on-site work
  • Monitoring all financial aspects of the contract to ensure projects run to budget including: Issuing Purchase Orders, Early reporting of Trade Lettings/Variations, Approval of Contractor Invoices, Producing Progress Claims both draft and tax
  • Development and issuing of draft progress reports to clients
  • Preparing reports for Project Managers on project’s financial and WHS status including: Divisional deliverables, Procurement, Safety reports
  • Administer the initial phase of the project in a timely manner to ensure contractors are made aware of calls for “expressions of interest”, plans and specifications are provided and quotes are correlated.
  • Assist in Subcontract administration including: Issuing subcontracts, Dealing with subcontractors, Shop Drawing document control Buildtools, Subcontractor invoicing
  • Tender send outs

How you’ll succeed:

  • Executes Processes: Sticks to the processes necessary to get things done; knows how to organise people and activities; understands how to separate and combine tasks into efficient workflow.
  • Demonstrates Construction Skills: Has the functional and technical knowledge and skills to do the job at a high level of accomplishment. Needed construction knowledge includes basic commercial fit out knowledge required
  • Keeps Others Informed: Provides the information the project delivery team needs to know to do their jobs; make accurate decisions; and delight our clients. Is also timely with information and makes the broader team feel reassured that all admin is 100% on top of, and under control.
  • Sets the Right Priorities: Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.
  • Nimble Learning: We want someone who wants to make a career here. So, can learn quickly when facing new situations; takes on the challenge of unfamiliar tasks; extracts lessons learned from failures and mistakes.

About The Team

We are a family of friends and we love what we do. The role will be within a small friendly team. These dedicated professionals will welcome you aboard and then, hand in hand with our Award Winning Onboarding Program, help you to hit the ground running.

About Life at Amicus

We offer additional benefits to salary such as birthday leave and celebrations, wellbeing programs and more. Check out https://www.amicus.com.au/about/life to learn more about:

  • The recruitment process
  • Our culture
  • Our values
  • Our mission
  • Our purpose
  • Our perks (see Friends With Benefits online brochure)

Amicus. Inspiring people and innovating spaces, since 2005.