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Procurement Administration Coordinator

Secretaries.com.au - Adelaide, SA

Administration & Secretarial
Source: uWorkin


Full Job Description
26 Mar 2021

Procurement Administration Coordinator
Local Government Association of South Australia - LGASA Recruitment
Adelaide, South Australia
$70,000 - $80,000 p.a.

We are seeking a high energy, skilled and adaptable professional with an interest in supporting and enabling our procurement team that takes pride in making a positive difference. This position is central to our success and a great career development opportunity for the right person.

To be effective in this role you will be an excellent communicator, naturally organised, a logical planner and innovative thinker. You will have proven broad administrative skills and experience and the ability to identify process improvement and efficiency gains using technology and data. We have great systems in place and require someone with the ability to bring it all together in a managed manner that improves efficiency, productivity and overall compliance.

In turn we offer flexible working arrangements, a competitive salary, a supportive and fun working environment with shared goals and lofty ambitions.

This position is for a 3 year contract term and is 0.8 - 1.0 FTE negotiable.

Key responsibilities will include:
Provide high level support to the CEO, Board and procurement team
Responding to sector and external clients queries in a positive and professional manner
Maintaining currency of compliance documentation through the VendorPanel portal
Coordinate the signing of contracts using DocuSign
Coordinate the filing and management of all other records using ECM and SharePoint etc.
Managing and responding to enquiries and requests and managing through Microsoft Dynamics CRM
Assisting the commercial function through organising purchase orders and invoicing
Website content management and updates through the Squiz Matrix CMS
Assist with the coordination and distribution of the e-news publication
Provide high level support for bi-monthly Board meetings including collating Agendas, recording accurate minutes, distribution and scheduling of meetings
Coordination of meetings, travel arrangements and itineraries for CEO and Board
Assist with event and professional development training coordination when required
Assist with the production of the Local Government Directory

It is essential that you can demonstrate:
Proven experience in similar high-level, fast paced role
Exceptional customer service skills
Ability to work autonomously
A good knowledge of the Local Government sector
High level written and verbal communication skills
Professionalism and confidentiality
Sharp attention to detail and experience in managing data systems
Effective problem solving and time management skills
Some experience in managing and analysing data in support of business objectives through MS Excel
Advanced knowledge of Microsoft Office 365 and SharePoint
Adaptability to other software systems (such as DocuSign, Microsoft Dynamics CRM, VendorPanel, Power BI)

LGA Procurement is a commercial entity owned by the Local Government Association of SA and supports councils to deliver best value outcomes for their communities. We do this through identifying and developing pre-qualified, managed supply panels, contract administration, direct consultancies, leadership and training to all SA councils.

For further enquiries please contact LGA Procurement CEO Andrew Haste on 0477 302 939 or andrew.haste@lga.sa.gov.au

Applications close Tuesday 6 April 2021 at 5pm.

Applications must be submitted via this link: https://www.lga.sa.gov.au/forms/recruitment/lgasa-recruitment-job-application-form-procurement-administration-coordinator

LGA Procurement actively supports equality, diversity and inclusion and encourages applications from all sections of society.