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April

Administrative & Accounts Coordinator

Hawking Solar - Deception Bay, QLD

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

We are looking for an Administrative & Accounts Coordinator to join our company and act as a point of contact for our employees and vendors. As well as manage our company's accounts payable and receivable.

Responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. Also include reviewing and reconciling accounts, processing payments to external partners (wholesalers and subcontractors) and maintaining updated records of invoices and receipts. To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping, you should also have excellent organisation skills along with the ability to prioritise tasks and meet deadlines.

Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly as well as ensuring we process all financial transactions accurately and on time.


Managing obligations to suppliers, customers and third-party vendors

Processing bank deposits

Reconciling financial statements

Managing and routing phone calls appropriately

Processing and reporting on office expenses

Maintaining physical and digital employee records

Schedule in-house and external meetings

Distribute incoming mail

Manage and order office supplies

Make travel arrangements

Organize company documents into updated filing systems

Address employees' and clients' queries (via email, phone or in-person)

Prepare presentations, spreadsheets and reports

Update office policies as needed

Managing payroll and superannuation responsibilities

Desired Skills and Experience:

Proven work experience as an Accounts Administrator or similar role

Good knowledge of bookkeeping procedures

Experience in accounts payable/receivables, debt collection regulations & payroll/ SGC Super

Hands-on experience with accounting software

Advanced knowledge of Excel (using financial formulas and creating spreadsheets) - Highly regarded but not mandatory

Solid data entry skills with an ability to identify numerical errors

Good organisational and time-management abilities

Proven work experience as an Administrative Coordinator, Administrator or similar role

Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)

Familiarities with office equipment, like printers and fax machines

Working math skills

Solid time-management abilities with the ability to prioritize tasks

Excellent verbal and written communication skills

High school diploma; additional qualification in Office Administration is a plus

BSc degree in Finance, Accounting or relevant field - highly regarded

Benefits:

  • Flexible working hours (full time).
  • Opportunity for advancement in fast-growing yet established company.
  • Ongoing training in the latest software and processes.
  • Input into developing new processes.
  • Collaborative work culture & working in a cross skilled team.
  • Performance-based bonuses available

Deception Bay, QLD

Administration & Secretarial




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