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Administrative Assistant

BespokeHR - Beverley, SA

Administration & Secretarial
Source: uWorkin


Full Job Description
Are you an experienced, motivated and proactive Administration professional looking for a new opportunity?

Immediate start
Onsite Parking
Neighbourhood bakery with proud history

Who the Company is?

Dulwich Bakery

Dulwich bakery is an award winning neighbourhood bakery, with a reputation for the highest quality cakes, pies and pasties around! Dulwich Bakery has 11 convenient locations around Adelaide in addition to their Bakehouse in Beverley which produces most of the items in the stores.

Dulwich Bakery have recently installed end to end software SAP, including a new web site, manufacturing software, new finance system and a new POS in their 11 retail stores and they are looking at aggressive sales growth in the coming 24 months. As such they now have an opportunity for an all-round office assistant to join the company.

What you will be doing and will be responsible for:
Based at Beverley this is a permanent full time administration support role with the potential for growth and development for the right person. The role will be working as part of a team of 5 at their Beverley head office. Hours of work would be 7.30am - 3.30 approximately, however being part of a small administration and management team, flexibility in working hours is essential.

You will be responsible for providing administrative support to production planning, stores and the head office team. The role has a large component of data entry, and general duties, and the successful candidate will have the potential for personal development and learning new skills.

We are looking for applicants with solid office experience that understand the office environment in an industrial environment and possessing a mature outlook and initiative.

Key Responsibilities:
The successful candidate will be responsible for a variety of administrative duties and tasks including, but not limited to:

High volume data entry
Accurate Database management and reporting
Providing day to day administrative support to the team and to the retail stores
Ordering office supplies, store supplies, raw materials
Reconciling documentation
Responding to emails
Maintaining excellent communications with all internal and external stakeholders
General office administration (filing, typing, and other admin tasks as required)
Other adhoc duties as directed

‘What you look like’ and need to demonstrate to be successful’.

Minimum 2 years office administration/support experience
Proficient in Microsoft Office (Word/Excel/Outlook)
Exposure to other software systems, and has an ability to learn internal system
Experienced and accurate in data entry
Experienced in invoice management (matching delivery dockets to invoices and entering them accurately into software)
A confident and professional phone manner and presentation
Excellent verbal and written communication skills
Self-motivated with ability to problem solve
A positive and friendly ‘can do’ attitude
Highly organised with the ability to prioritise and manage the pressure of achieving deadlines
High attention to detail and a proactive approach to your work
Ability to multi-task
Friendly, welcoming demeanour with exceptional customer service skills and a warm and engaging personality.
Fast and enthusiastic learner
An ability to display initiative and work independently.
Extremely reliable and dependable
Motivated to learn other skills to be able to back up some aspects of finance, payroll and production planning
Previous experience in a production or retail setting highly regarded
SAP experience an advantage but not essential
Payroll experience an advantage but not essential
Certificate III in Business Administration desirable but not essential

The successful candidate will be able to present referees that will confirm you have exceptional administration skills, are a fast learner and that you are a friendly, engaging, energetic, positive contributing team member.

Sound like you?

If you answered yes, please click the apply now button and submit your application by providing a cover letter which highlights your experience relevant to the areas covered under ‘What You Look Like’ along with your resume (please combine your cover letter and resume in one document), and answer the screening confirmation questions relevant to this position. When you apply you will also be required to complete a short 3 minute video (3 questions) to introduce yourself (please allow 10-15 minutes to complete the application process).

For more information, you may contact Kylie on 0402 337 455.

To note, we will provide regular progress updates on the recruitment process via email sent from our Expr3ss recruitment system. If you have not seen any updates within 2 weeks please check your junk mail first prior to contacting us directly.

Recruiters and Candidates. Please do not send details directly to the client. The client has engaged BespokeHR to assist solely with this position. If you or any of your potential candidates wish to apply, please do so via the apply button.