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Project Administrator

BAE Systems - Osborne, SA

Administration & Secretarial
Source: uWorkin


Full Job Description
  • Utilise your strong Project Administration skills
  • Varied and interesting newly created role
  • Enjoy flexibility and interesting work within our strong team culture
The largest surface shipbuilding endeavour in the nation's history has commenced in South Australia.
Apply your talent where it counts as a Project Administrator with our Maritime Australia Shipbuilding team based in the Osborne Naval Shipyard.
Despite COVID-19, we have a strong pipeline of job opportunities and we are still hiring. We're continuing to provide the Australian Defence Force with what they need to help protect the nation. Many of our people are now safely working from home. Of course some roles can't be done from home and in those cases, we're operating with an increased focus on health and safety on-site. We're finding new ways of working in response to COVID-19 and our workforce is still delivering the best capability for Australia.
About the Opportunity
As a Project Administrator, you will be responsible for confidential and effective administrative support to the Head of Australian Industry Capability and the AIC Management Team and co-ordinating other office activities.
In addition to this, you will also be responsible for the following:

  • General administration and clerical duties as assigned by the Head of AIC including diary maintenance, receive and process internal and external mail.
  • Liaise with the AIC team leads.
  • Schedule and coordinate meetings including catering, preparation of agendas, minutes presentations and reports as required.
  • Coordinating responses to monthly reports.
  • Coordinating domestic and international travel arrangements for the Head of AIC and AIC team as appropriate (including record keeping and maintenance in accordance with Travel Policy).
  • Oversee administrative staff to ensure tasks are being completed according to BAE Systems policies and procedures.
  • Reconciling monthly actual figures against budget/forecast for overhead accounts and investigating discrepancies.
  • Arranging the purchase of office equipment as required for effective office operations.
About you

As an ideal applicant for this opportunity, you'll have:
  • Demonstrated experience in the provision of a confidential administrative service for an Executive Manager/Team, including experience in office management including scheduling and supervision of staff.
  • Experience in arranging domestic, interstate and overseas travel, preparing itineraries and accommodation requirements.
  • Experience in coordinating arrangements for meetings, conferences and official functions.
  • Intermediate MS Office skills, especially in Word, Excel and PowerPoint.
  • Ability to prioritise and work effectively under tight deadlines whilst demonstrating effective.
  • Outstanding communication and stakeholder engagement skills.
About us
BAE Systems Maritime Australia (formerly known as ASC Shipbuilding), has been contracted to deliver nine of the world most advanced anti-submarine warfare frigates to the Royal Australian Navy. The Hunter Class Frigate Program will create and sustain more than 5,000 jobs across BAE Systems and the wider Australian defence supply chain over the life of the program.
At BAE Systems Maritime Australia we live a safety-first and inclusive culture. We ensure that the voices and talents of all employees are valued and that everyone has a sense of belonging. Join us.
Applications should be addressed to: Matt Hart - Talent Acquisition Specialist - Engineering.
We welcome and strongly encourage applications from women, Aboriginal and Torres Strait Islanders and Veterans for these opportunities. An inclusive culture and an exciting, supportive career opportunity awaits. We are also proud to be a WORK180 Endorsed Employer for Women. If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives here: https://tinyurl.com/Work180BAE-Systems-Australia
We are a 2021 Circle Back Initiative Employer - we commit to respond to every applicant
To learn about other employment opportunities at BAE Systems, please visit: www.baesystemscareers.com.au
BAE Systems Australia will never request money from you during the recruitment process. Please be aware of scam messages asking for money for an administration fee, visa or similar. If you receive such a message please report it to Scam Watch www.scamwatch.gov.au/report-a-scam.
Job applications should only be submitted via the BAE Systems Australia website and not via email. If you receive an email from BAE Systems that does not utilise “@baesystems.com” as the domain, it is not legitimate. BAE Systems does not use gmail, aol, Hotmail or similar accounts.