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Senior Bid Specialist

Arup - Melbourne, VIC

Source: uWorkin


  • Global Firm
  • Docklands Office
  • Building Design Portfolio (MEP)

A career at Arup offers you the chance to make a positive difference in the world. Independently owned and independently minded, Arup is the creative force at the heart of many of the world’s most prominent projects in the built environment. We offer a broad range of professional services that combine to make a real difference to our clients and the communities in which we work.

We are truly global, and our 15,000 planners, designers, engineers and consultants around the world deliver innovative projects with creativity and passion.

Our Buildings Bid Teams:

As a member of the Australasian Buildings bid team, every day will be different, working across a wide range of specialists and expertise. You’ll work closely with our teams and collaborate with a wide range of technical colleagues.

What is typical in your every day with Arup is the value we place on you, through inclusiveness, trust, diversity and passion. You will also see our commitment to creating a better place, precinct, city, region and world - every day. We aim to align all aspects of our business with the global sustainable development agenda and deliver positive social and environmental outcomes from everything we do.

About you:

Arup’s Vic/SA Buildings Group is currently seeking a meticulous Senior Submissions / Bid Specialist with strong interpersonal skills to drive the delivery of bids and tender submissions, capability documents, and marketing material. 

To be successful in this role you will have:

  • Professional qualification and 6 or more years of years of relevant industry experience; 
  • A minimum of 3-4 years of bidding specific experience within a professional services firm, preferably within the buildings sector;
  • Strong track record in relationship building and influencing techniques;
  • Experience in the development and production of tenders, expressions of interest, capability statements and presentations;
  • Adobe Creative Suite knowledge in Indesign (Advanced) Photoshop (desirable) Illustrator (Intermediate);
  • Experience in CRM systems and compiling associated reporting for senior leadership;
  • A broad skills base, comfortable with technical language, problem-solving, and influencing leadership;
  • Ability to manage workloads and work flexibly, under pressure and to multiple tight deadlines while managing strong attention to detail;
  • Exceptional editing, writing, and layout skills to be able to author, edit and tailor high quality bid content as required;

About the role

The primary focus of this role is to provide Bid Management and professional input into business development and bidding and work winning activities for Arup’s Vic/SA Buildings Group, based in the Melbourne office. Tenders will range from large multidisciplinary projects to small, technically-specific projects. This role will also lead and coordinate a small team of coordinator(s) and/or specialist(s) in the local bid team, with a focus on quality outputs. Specifically, you will:

  •  Drive a winning work culture in the VIC/SA Buildings business and work with leadership teams and regional and cross-sector peers to develop systems, processes, tools and resources to deliver a successful program of winning work at all levels;
  • Manage and implement best practice bidding and bid management processes to continuously improve success rates within the Group;
  • Oversee, mentor and train local bid team member(s);
  • Interpret client briefs to identify and source the best content and knowledge to support submissions. Use InDesign and Word templates to produce high-quality submissions;
  • Provide coaching and advice to key staff across the VIC/SA business on proposal best practice and act as mentor for staff involved in bids/proposals;
  • Provide design leadership for VIC/SA Buildings bids, acting as a brand ambassador for Arup delivering high quality bids in InDesign and locally significant presentations and collateral;
  • Conduct tender debrief meetings, feeding back key points to the business to facilitate further learning and development;
  • Provide regular CRM reporting on pipeline, win rates and analytics on bid costs across VIC/SA. Draw on market knowledge and intel to support Sector, Group and Businesses effectively forecast and plan. 
  • Collaborate and build relationships with Cross-Sector, and regional Buildings Bid team members. 

The people at Arup are driven to find a better way and to deliver better solutions for our clients.

We welcome applications from a diverse group of people, including those who are seeking flexible working, have accessibility needs, want to bring their whole selves to work, and can enrich our workforce with cultural diversity.

We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate including a global profit share scheme, excellent staff benefits and long-term career development opportunities.

If you are interested in helping us shape a better world, please click “Apply Now” to submit your online application.