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Contracts Administrator


Any Industry
Source: uWorkin


At DOF Subsea we’re proud to be a leading provider of subsea services in all the major oil and gas production regions around the world. With a world class fleet of offshore vessels, ROVs, diving and survey systems, we draw upon three decades of industry expertise to deliver integrated subsea solutions to the offshore oil and gas industry. We are passionate about building a culture based on our values of Respect, Integrity, Teamwork, Excellence and – above all – Safety.

We require a professional and highly skilled Contracts Administrator to support our specialised project services team, who participate in technically and operationally demanding subsea projects for our Clients.

This role is required to provide a wide range of administrative and clerical support duties to the Project Services Team, reporting to the Manager of Project Services. The ideal candidate will be self-motivated, highly organised and possess excellent verbal and written communication skills.


Previous experience in a similar role is preferred but not essential - we are looking for a true professional and highly skilled administrator who can bolster the team with the experience and knowledge suitable to enable them to:

  • Take a lead role in the regional supplier/subcontractor approval process, including prequalification of new vendors and maintenance/update of approval status records.
  • Monitor expiry dates of existing subcontracts (from a portfolio of around 200) to ensure that those due for renewal are identified and appropriate steps taken;
  • Generate requisitions, purchase orders and contract call-off orders in the procurement system;
  • Analyse subcontract invoices and action the revision of purchase/service orders as appropriate;
  • Issue contract documentation to suppliers/subcontractors and manage the return and appropriate distribution;
  • Liaise with the project management teams to complete supplier post-completion performance assessments;
  • Prepare department reporting for the Senior Management Team.

You will have intermediate level experience using Microsoft Word and Excel, whilst experience using ERP or other procurement management systems would be an advantage.

Naturally, you will be expected to have excellent communication skills, be self-motivated, highly organised, reliable and team orientated.


We offer all our employees the benefit of working in a safe and supporting environment, where all are treated with dignity and respect.

We offer a competitive salary package, and you will be in the support of a highly cohesive team - in a role that is challenging and provides the opportunity to make fundamental contributions to the running of the department.

We have many other employee benefits such as access to our Employee Assistance Program, Salary Packaging and Nine (9) Day Fortnight according to Company Policy. We are also open to considering part time/ flexible work arrangements for the successful applicant, where work hours can be suited to school hours, however principally we would require someone to work in the office across the 5 days.

If you believe you have what it takes; share our values of respect, integrity, teamwork, excellence and safety; and want a career working in the oil and gas industry, we encourage you to apply.

Please submit your Cover Letter and CV using the link below.

DOF Subsea is an employer who embraces Equal Opportunity and promotes diversity in its workforce. We encourage men and women of all ages and backgrounds to apply.

Applications close COB Sunday 11 April 2021.