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Receptionist / Office Coordinator

Turner & Townsend - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


Company Description

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious and highly technical projects in over 111 offices and 45 countries worldwide.

Turner & Townsend is currently looking for an enthusiastic individual to provide receptionist and office coordination support in our Melbourne office on a full-time basis.

The role requires a positive attitude, proactive and mature approach with the willingness to assist with general office coordination and reception tasks.

Job Description

  • Answering telephone enquiries in a prompt, accurate and reliable manner, directing calls and responding to enquiries.
  • Meet and greet visitors in a friendly and helpful manner.
  • Managing the presentation of the office space, including reception, meeting rooms, utility and kitchen areas and general work zones.
  • Distribution of general email enquiries, received mail and faxes. Posting mail and arranging for couriers.
  • Maintaining an inventory of stationery and office supplies, processing payables and managing new orders to agreed budgets.
  • Coordination with IT services, taking receipt of new IT equipment and distributing these, and providing IT support where appropriate.
  • Arranging for office and client catering requirements and assisting with organising office events when required.
  • Arranging travel bookings as required.
  • Managing various office booking systems, such as meeting rooms, workstation requirements and assisting to monitor and manage staff in accordance with our COVIDSafe Office Plan.
  • Coordination with collocated team administrators and national support services as required.
  • Any ad-hoc admin requirements as per request, including assisting with Business Development and Marketing administration support.

  • Experience in an administration role desired, receptionist and/or office coordination experience advantageous.
  • Proficient knowledge of the Microsoft Office suite including Word, Excel, PowerPoint and Outlook preferred.
  • Ability to display a professional attitude.
  • Strong organisation and interpersonal skills.
  • Excellent verbal and written communication skills.
  • Must have full Australian Working Rights.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from Aboriginal and Torres Strait Islanders and people from all sectors of the community.

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application.

Please find out more about us at www.turnerandtownsend.com/