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Executive Assistant

Department of Corporate and Digital Development - Darwin, NT

Administration & Secretarial
Source: uWorkin


Job description

Agency Department of Corporate and Digital Work unit Agency Business Systems Digital Group 1


Job title Executive Assistant Designation Administrative Officer 3

Job type Full Time Duration Ongoing Commencing 26/04/2021

Salary $62,773 - $67,746 Location Darwin

Position number 40147 RTF 206009 Closing 03/03/2021

Contact Therese Osborne, Policy Officer on 08 8924 4124 or Therese.Osborne@nt.gov.au

About the agency https://dcdd.nt.gov.au/about

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=206009

Information for applicants

Applications must be limited to a one-page summary sheet and detailed resume.

The NTPS values diversity and aims for a workforce that represents the community. The NTPS encourages people from

all diversity groups to apply for vacancies. For more information about applying for this position and the merit process, go

to the OCPE website.

Under the agency’s Special Measures Recruitment Plan, eligible Aboriginal and Torres Strait Islander (Aboriginal)

applicants will be granted priority consideration for this vacancy. For more information on Special Measures, go to the

OCPE website.

Primary objective

To provide a high level of administrative and secretarial support, including management of the daily business of the Chief

Information Officer and general administrative support to business units within the Division.

Key duties and responsibilities

1. Maintain the Chief Information Officer’s calendar and emails, schedule appointments and meetings including

formulation of agendas, take meeting minutes, distribute background papers, coordinate travel and venue ensuring

relevant equipment is available for presentations and online access, as required.

2. Communicate with the Chief Executive’s office, senior management and Section Managers on a regular basis to

ensure that a smooth flow of information is maintained including processing incoming and outgoing correspondence

utilising Territory Records Manager (TRM) to maintain documents and files on behalf of the Chief Information Officer

and division.

3. Coordinate and monitor the flow of corporate correspondence including Ministerial documents to meet deadlines.

4. Monitor and quality check correspondence leaving the Branch and prepare basic correspondence as required.

5. Support the strategic management of the business unit working closely with the Chief Information Officer, senior

management and other administrative support staff to assist in day-to-day operations.

Selection criteria


1. Demonstrated experience providing administrative support to senior management requiring a high-level of oral and

written communication skills and the ability to work under pressure within a multidisciplinary team.

2. Proven ability to understand CIO’s technical correspondence, maintaining confidentiality, escalations of issues, using

sound judgement, tact and discretion when dealing with people of diverse cultures different levels of technical


3. Demonstrated ability to effectively complete a wide range of office support tasks, requiring well-developed

organisational skills, accuracy and attention to detail.

4. Proven ability to exercise initiative, working with limited supervision and support, effectively managing workload,

competing priorities and tight timeframes.

5. Proven ability in the use of office based computing applications, including electronic calendar, word processing,

spreadsheets and database information systems (e.g. records management, financial management and travel

management systems such as TRM, EIMS, ECMS, SharePoint, TRIPS.

6. Demonstrated work ethic and attitude, which emulates DCDD values being professional, accountable, honest,

respectful and innovative.

Further information

The recommended applicant will be required to hold a current Drivers Licence and undergo a criminal history check (a

criminal history will not exclude an applicant from this position unless it is a relevant criminal history).