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Job Title : Administrative Assistant


Administration & Secretarial
Source: uWorkin


Advertised Vacancy Number: DOE672358

This is a eleven (11) month fixed term, full-time position commencing ASAP with possible extension (12 months)

The Administrative Assistant will prepare documents using advanced Microsoft products, which will include brochures, spreadsheets, charts, Outlook, PowerPoint and tables whilst providing support to, and maintaining, team communication processes with schools, the public and within and across the organisation’s teams. The successful applicant will provide a high level of customer service in handling telephone enquiries and ensuring visitors are received and assisted in a professional manner.

The successful applicant will liaise with stakeholders to support the services and programs within the organisation whilst providing clerical support for ad hoc special projects and support across the directorate as business needs arise. You will coordinate meetings, including venue and room bookings, arrange catering, and prepare and distribute agendas, minutes and associated documents. The successful applicant will establish, maintain and update databases, undertake data collection, data entry and processing and maintain effective records and information databases in accordance with recordkeeping policy.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our branch for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position. 

To be suitable for this role, you will need to demonstrate the following work related requirements:

  1. Well developed word processing skills and proficiency with other components of Microsoft Office, including Outlook, Excel and PowerPoint and experience using an electronic records management system.
  2. Sound written and oral communication and interpersonal skills with the ability to liaise effectively with individuals at all levels and provide customer-focussed services.
  3. Experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
  4. Sound ability to work independently or in a team environment to meet planned outcomes in a timely manner.

Further information about this position can be found in the attached job description form (JDF).

Applications will be assessed against the selection criteria of the position. The business needs of the branch may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

For further job related information:

Please contact Barclay Jones, Manager Examination Logistics, by telephoning (08) 9273 6309 or emailing Barclay.Jones@education.wa.edu.au

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

  • A two (2) page statement addressing the selection criteria, in context of the role and business needs of the branch
  • A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
  • The contact details for two (2) work related referees (one being your current line manager)

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.

If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.

Eligibility and training requirements

Employees will be required to:

  • obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
  • obtain or hold a current Working with Children Check
  • complete the Department’s induction program within three months of commencement
  • complete any training specific to this role required by Departmental policy
  • complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment.
  • provide evidence of eligibility to work in Australia for the term of the vacancy

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Friday, 26 February 2021