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February

Executive Assistant

Cullen Bay Marina Management Corporation - Larrakeyah, NT

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

We are seeking a professional EA to provide support to the Chief Executive Officer by providing executive level administrative support and account bookkeeping (including payroll), greeting clients and visitors, electronic filing control, scheduling meetings and preparing newsletters and correspondence.

If you have some creative flair, executive level administration experience, book-keeping experience, and a positive attitude, we would love to hear from you.

Roles and Responsibilities

  • Manage and maintain electronic filing for senior management
  • Answering and directing calls, taking messages, and follow up where required.
  • Greeting visitors and preparing documentation for meetings
  • Overseeing administrative policies within an organisation and within the office; recommending changes as appropriate.
  • Prepare Superannuation, PAYG and BAS for approval and processing
  • Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
  • Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
  • Provide payroll processing. Answer questions regarding payroll.
  • Maintain a high level of confidentiality
  • Data analysis: Proficient in MS Word, Excel, Outlook, Xero, MYOB and strata management systems highly regarded.
  • Coordinate finances, assist with budget preparation.
  • Reconciliation of accounts and monthly reporting of financial income and expenditure statements
  • Set up and administer payables to correct account using xero or similar accounting system
  • Management of diary of events (weddings etc)
  • Provide clerical and general office support. Delegate tasks and responsibilities to other staff members when appropriate.
  • Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
  • Interact with customers when appropriate and problem solve.
  • Update asset management files
  • Compile and prepare monthly newsletters

Qualifications

  • 5+ years administrative support or 3+ years as executive assistance
  • Problem solving ability
  • Advanced MS Office experience
  • Senior level experience with accounting software eg. xero

Preferred Qualifications

  • Strata Management software experience
  • Creative ability with design programs

To register your interest in the position, please forward your CV, with a covering letter addressed to the CEO by email to c.king@cullenbaymarina.com.au

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