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Job description

Agency Department of Health Work unit Allied Health Directorate

Job title Allied Health Clinical Education Program Designation Administrative Officer 4

Support Officer

Job type Full Time Duration Ongoing

Salary $71,091 - $81,611 Location Darwin

Position number 42427 RTF 204526 Closing 03/03/2021

Contact Prasha Sooful on 08 8922 8747 or prasha.sooful@nt.gov.au

About the agency http://www.health.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=204526

Information for applicants

Applications must be limited to a one-page summary sheet and detailed resume-.

The NTPS values diversity and aims for a workforce that represents the community. The NTPS encourages people from all diversity

groups to apply for vacancies. For more information about applying for this position and the merit process, go to the OCPE website.

Under the agency’s Special Measures Recruitment Plan eligible Aboriginal and Torres Strait Islander (Aboriginal) applicants will be

granted priority consideration for this vacancy. For more information on Special Measures, go to the OCPE website.

Primary objective

Provide a range of program administrative and facilitative support for the effective functioning of TEHS Allied Health Professional

Development and Clinical Education.

Key duties and responsibilities

1. Provide high level administrative and logistical support including promotion, co-ordination, room bookings, catering and equipment

(pre course, course preparation and post course) for the planning, delivery and evaluation of the Allied Health Training Calendar face

to face and online learning activities, as well as Allied Health Professional Development Grant Funding Program.

2. Undertake the build of clinical education training course containers into the My Learning system and request PIPS codes for course

requiring specific training, ongoing regular interactions with My Learning and Clinical Educator staff.

3. Provide administrative and facilitative support for the Allied Health Directorate Communication on the intranet, and for procurement

of external training providers and training consumables as necessary, including submission of invoices to accounts payable and use of

Electronic Invoice Management System (EIMS), as well as memorandums for catering of events.

4. Manage travel and accommodation for Allied Health Directorate Staff via TRIPS and QBT systems and provide administrative,

information technology (IT) and logistical support for Allied Health Directorate projects including but not limited to technical support,

equipment for meetings, physical and virtual room bookings, minutes for project meetings.

5. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken in

order to ensure high quality, safe services and workplaces.

Selection criteria

Essential

1. Excellent personal and interpersonal skills to be able to interact across a range of allied health disciplines and a proven ability to

effectively communicate a range of complex topics, issues and responses to a diverse range of people, utilising both high quality

written and oral communication skills.

2. High level of motivation with the proven ability to work independently and as part of a team environment ensuring completion of

actions within time constraints

3. Proven ability in organisational and administrative duties that lend to the efficient organisation of the allied health training calendar,

intranet, specific projects and other related requirements.

4. Requires initiative, flexibility and effective time management of own performance in accordance with agency policy and work unit

requirements.

5. Strong customer service skills including the ability to maintain confidentiality, deal with dissatisfied people and implement quality and

efficient customer service.

6. Ability to use a range of IT software and office technology including but not limited to Word, Excel, PowerPoint, HP Content

Manager or similar.

7. Awareness of multicultural issues and an ability to interact effectively with people from diverse cultures.

Further information

Department of Health has a Smoke Free Policy. Staff are not permitted to smoke anywhere on Departmental premises, facilities or

vehicles, nor whilst working off-site. Positions may be subject to pre-employment checks such as immunisation requirements, working

with children clearance notice and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a

relevant criminal history. More information on pre-employment checks specific to this role can be sourced through the vacancy contact.