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Team Assistant & Billing Coordinator

Marsh and McLennan - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


Team Assistant

Docklands, Melbourne location

Fixed Term Contract

The role:

We are recruiting an exciting opportunity for a Team Assistant and Billing Co-ordinator to join our team in Melbourne.

What’s in it for you?

Primary focus for the role is to provide secretarial and administrative support; supporting teams in all day to day operations, liaising with staff on organisational, administrative and secretarial tasks, and providing accurate and efficient support. Also responsible for regular and ad hoc reporting, development materials and business proposals, and preparation of client presentation materials.

What can you expect?

  • Demonstrate initiative and proactivity in providing general administrative support to the team, and manage the administrative component of multiple stakeholders
  • Work with in-house databases and systems expense, BCD travel, MercerForce, Webcas iProcurement, and monthly Amex reconciliations
  • Manage regular and ad hoc reporting, develop training materials and business development proposals, and prepare client presentation materials
  • Coordinate quarterly and monthly reporting and invoices
  • Assist with planning for internal and external meetings and events including room bookings, catering and appropriate paperwork
  • Interface with other parts of the business, clients and external bodies to answer queries and provide good customer service
  • Engage and work with internal functions, where required (e.g. Human Resources, Facilities Management, Information Technology) to assist with office management and colleague onboarding

We will need from you:

Good team player who will enjoy working with a positive highly motivated team of professionals

Ability to meet deadlines and work well under pressure

Exceptional organizational skills including the capacity to anticipate needs and prioritise tasks

Preferred experience includes working with internationally connected organizations and/or financial services industry

Excellent written and oral communication skills

Flexible when occasional projects require extra resources

Expert with Outlook and the following Microsoft packages

Advanced Word and PowerPoint

Intermediate to Advanced Excel

Mercer provides insights, advice and technology-driven solutions to help build brighter futures for our clients, colleagues and communities. Together, we’re redefining the world of work, reshaping retirement and investment outcomes, and unlocking real health and well-being. Mercer’s more than 25,000 employees are based in 44 countries, and the firm operates in over 130 countries. Mercer is a business of Marsh & McLennan Companies (NYSE: MMC), the world’s leading professional services firm in the areas of risk, strategy and people, with 76,000 colleagues and annualized revenue approaching $17 billion. Through its market-leading businesses, including Marsh, Guy Carpenter and Oliver Wyman, Marsh & McLennan helps clients navigate an increasingly dynamic and complex environment.

Applications will only be accepted from candidates who have the appropriate approval to work in Australia. Successful applicants will be required to complete Criminal Record check prior to commencement of employment.

Marsh and McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people regardless of their sex/gender, marital or parental status, ethnic origin, nationality, age, background, disability, sexual orientation, and gender identity.