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February

Administration Officer - Charters Towers School Of Distance Education

QUEENSLAND GOVERNMENT - South Townsville, QLD

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

Applications are sought from dynamic individuals to join the support team at Charters Towers School of Distance Education. We are a thriving school community with enrolments of 2,500+. We require two Administration Officers to assist the school management team. Successful applicants will possess advanced skills in MS Office, be able to work independently and show initiative. Experience with One School database will be highly regarded.

Image Courtesy of Charters Towers School of Distance Education

About Charters Towers School of Distance Education

Our school was the first Distance Education school to open in Queensland in 1987 and still leads in the use of technology to enable communication with our students and their tutors. We use traditional means of communication like mail and telephone as well as audio-teleconferencing, video, and the Internet to cross the barriers of distance and create the bonds of a school community. We prepare people for the future.

Your Role

As the Administration Officer you will have responsibility for the following:

  • Contribute to the day to day management support staff within the school/college, including identifying corporate service issues, coordinating recruitment and selection, induction and training of support staff and where necessary, provide Injury Management support for staff.
  • Interpreting departmental and school policies, guidelines and ensuring legislative and procedural requirements are met.
  • Assist the Principal/Executive Principal/Business Manager in identifying workforce needs including maintaining accurate records, tracking staff data, monitoring staff replacement and ensuring all relevant compliance training is valid and current.
  • Assist with the daily supervision of support staff by monitoring workloads, identifying workforce skills needs, and highlighting any performance issues to the Principal/Executive Principal/Business Manager, including research of professional development opportunities for support staff. 
  • Develop, monitor and track Blue Card processes and Accumulated Days Off (ADO) arrangements, assist with timesheet recording and signatories for support staff and provide advice to staff of leave entitlements
  • Provide a range of financial administrative activities and operations including data entry, maintenance of financial registers, computing and clerical support for the effective operations of the office, in accordance with legislative, policy and procedural requirements
  • Under the direction of the Business Manager, assist with regular budget reviews and provide program managers with budget and purchasing information. Assist in the management of payment plans, Centerpay, school/college purchased time, and identifying and implementing process improvement opportunities.
  • Assist the Business Manager with the management and coordination of resources, asset management and facilities, including regular stocktakes, scheduling and managing maintenance activities, facility hire, conducting inspections to ensure building and facilities comply with all security and safety requirements for all users.
  • Support the Business Manager with capital works projects and coordinate minor works, including management of maintenance requirements in accordance with the Maintenance Assessment Report and school needs, this may include use of external operating system.
  • Other duties, consistent with the duties and responsibilities of the position as directed by the Principal/Executive Principal, Business Manager or nominated delegate.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Contact Name: Kate Hill, Business Manager (07) 4754 6888

Closing Date: Thursday, 18 February 2021

To apply please attach the following:

  • A brief resume including contact details for 2 referees (one of whom should be your current supervisor)
  • A maximum 2 page written response outlining your suitability for the role referring to key capabilities 1-4 under the ‘How you will be assessed' section in the attached role description.
  • Attach a copy of your Blue Card and any qualifications held that may be relevant to the position.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Employees affected by workplace change will be considered on merit.

South Townsville, QLD

Administration & Secretarial




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