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Maintenance Support Officer - Procurement


Administration & Secretarial
Source: uWorkin




Permanent - Full Time


Logistics, Supply & Transport

About Us:

Tradeflex is a wholly owned and operated Australian business. We are a highly reputable integrated facilities management company experiencing impressive growth. We have a national footprint and an enviable reputation for relationship driven service. Our client base covers retail, transport, education, residential, industrial, commercial and public buildings.

You will find we are anything but ordinary; we believe we work better as a team and are focused on bringing our best to the table each and every day. We are committed to delivering value and take full accountability for making that happen.

In our 31 years of operation, we have achieved great success and we are about to get a whole lot bigger!

Job Description

About the Opportunity:

Reporting to the Senior Procurement Officer, you should be able to manage building and equipment related maintenance activities undertaken by subcontractors to ensure a satisfactory outcome for all stakeholders.

The successful candidate should be able to coordinate the day to day purchasing activities associated with the procurement of goods and/or services for Tradeflex's clients throughout Australia.

Other Key Accountabilities and Responsibilities include:

  • Respond to and manage client requests for building maintenance and equipment repairs on a national basis
  • Manage requests for works, obtain and analyse quotations before seeking stakeholder approval
  • Manage and coordinate a national body of suppliers and subcontractors
  • Manage the Tradeflex client interface
  • Comply with policies and procedures to ensure subcontractor compliance
  • Follow up work orders, quote requests, site quote approvals and completion of jobs
  • Collate and store information using a combination of structured files and databases
  • Work collaboratively with internal staff to manage the following key stakeholder interfaces:
    • The client (Toll)
    • The subcontractor workforce
  • Liaise with clients and service providers to ensure timely actioning and completion of all requests or services
  • Check and upload invoices including loading materials to job
  • Data entry

Desired Skills and Experience

About you:

  • Excellent time and project management skills with a high degree of initiative & self-motivation
  • Quick comprehension of business issues and data challenges
  • Strong analytical and trouble shooting skills focused on the ability to address/solve unstructured problems quickly and efficiently
  • Accuracy, focus and precision when working with data, drawing conclusions and presenting information
  • Excellent written and verbal communication skills
  • A willingness to share and work cooperatively with individuals, both internal to the organisation and externally
  • Proficient in the use of Microsoft Applications including an intermediate Excel
  • Well-developed customer service and interpersonal skills with a focus on building and maintaining relationships and rapport across a diverse client base
  • Flexibility and an ability to handle multiple tasks of varying complexity simultaneously
  • Strong analytical and problem-solving skills
  • Ability to work in a fast moving and dynamic team environment

What You’re Going to Love:

  • Our culture; one team, shared success and big ideas
  • A professional and polished company that is proud and celebrates its achievements
  • A company that is aiming big and is in a major growth mode
  • Supportive leaders who care and invest in your success
  • A company that is small enough to care and large enough to create future opportunities
  • A company with an enviable record of long average staff tenure
  • Our great location - two-minute walk from the South Yarra station

How to get onboard:

If this sounds like the right balance of excitement, challenge and value you could bring to the position and company, then we would love to hear from you.

Submit your application via SEEK including a cover letter outlining your career highlights and how your experience and skill set will help make this role a success, along with your resume.

Whilst we appreciate all applications we receive, only candidates under consideration will be contacted.